Preparation and Planning

1. Create a comprehensive list of materials needed for the 8-day Holistic Oasis Office program implementation.

2. NiWa will be responsible for ordering the necessary materials, which will begin upon receipt of the down payment.

3. Ensure that all materials are shipped and delivered to the office in a timely manner.

4. NiWa will arrive at the office one or two days before the 8-day implementation period to ensure proper setup and execution.

5. Conduct an inventory check to confirm that all materials have arrived and are in good condition.

6. Schedule a meeting with the CEO for a meet and greet, as well as to discuss the implementation plan and address any questions or concerns.

7. Create a detailed to-do list, outlining all tasks that need to be completed during the 8-day implementation process.

This preparation phase sets the stage for a successful Holistic Oasis Office program rollout, ensuring that all materials are in place, key stakeholders are informed, and a clear plan of action is established for the days ahead.

List of nescessities 

Implementation process phases 

1. Material Sourcing: Identify and order necessary materials for office setup, workshops, and activities.
2. Ordering and delivery of the materials. See listed at the end of this page. 
3. Briefing and Coordination: Conduct a briefing with the staff, answer any questions. 
4. Employee Communication: Inform employees about the program, its benefits, and expectations through a detailed introductory letter.
5. Venue Preparation: Ensure the office spaces are ready for the program, including the active room, workspaces, reception, kitchen, canteen, and common work areas
6. Implementation Process Days:

• Day 1 - Ambiance Setup:

Focuses on biophilic ambiance, incorporating plants and natural elements into office spaces. This includes workshops on creating mini rock gardens and setting up water stations.

• Day 2 - Time and Self-Management:

Introduces effective time management and self-management techniques to optimize productivity.

• Day 3 - Movement and Self-care:

Highlights the importance of physical activity and self-care through engaging circuits and workshops.

• Day 4 - Nutrition and Hydration:

Delves into the benefits of nutrient-dense foods and proper hydration, featuring healthy eating workshops and communal meals.

• Day 5 - Mental Wellbeing:

Emphasizes mental wellbeing, offering mindfulness workshops and techniques to reduce stress and promote work-life balance.

• Day 6 - Personal Development:

Focuses on fostering personal growth through skill-building workshops and goal-setting exercises.

• Day 7 - Corporate Culture:

Strengthens corporate culture by cultivating collaboration and teamwork through engaging activities and events.

• Day 8 - Sustainable Connection:

Celebrates connections among employees, families, and the broader community, reinforcing the Holistic Oasis Office program's positive impact.

Plus a celebratory finale fostering connections among employees, their families, and the broader community through a vegan raw food potluck from the recipe book by NiWa (a personal present), music*, and interactive activities, strengthening bonds and solidifying the Holistic Oasis.

* Every office worker will be invited to deliver one or two musical pieces of personal preference.

Information Letter

An information letter will be provided to all employees, managers, and the CEO, outlining the Holistic Oasis Office program and its implementation process. The letter will be concise and easy to understand, highlighting the following key points:

Introduction of the Holistic Oasis Office program 

Hereby an explanation of the Holistic Oasis Office program and its focus on promoting well-being, productivity, and connection to nature in the workplace.

The Holistic Oasis Office program is an innovative approach to workplace well-being, focusing on the interconnected aspects of employee health, happiness, and productivity.

By integrating nature-inspired elements, movement, nutrition, mindfulness, and other key pillars, this program aims to cultivate a work environment that promotes holistic wellness, enhanced work performance, and a stronger connection to the natural world.

Ultimately, the Holistic Oasis Office program seeks to redefine the modern workplace, prioritizing the well-being of its employees and fostering a thriving, balanced organizational culture.

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This information letter will help ensure a shared understanding of the Holistic Oasis Office program among all employees, promoting excitement and commitment to its successful implementation.

Detailed list of 8 day implemention

Day 1 - Ambiance:

Introduction of biophilic elements to enhance the office environment and promote connection to nature.

Guided by NiWa

This day we highlight the first pillar: the Ambiance space and we warm up in a very easy way the other pillars

We start the day with a small workout outside employees will have to be at nine oclock outside with easy wear. 

We go trough the elements of the outdoor circuit number 1, containing 8 unitis with very easy and under the minute each set of movements. 

In the office we drink our water with electrolytes with a small explanation 

All will write in our first journal notes ¨the gratitude journal¨

Then we will make a list of ABC 1-3-5 of our most important second important least important tasks

The employees will place the new plants and the natural elements around at the the office spaces

Each desk will be surrounded by to plants and at other area´s we will place plantsWorkshop mini rock garden for each employee´s desk

• Next to the entrance will be a water element with rock garden places
• At the reception will be a rock garden
• Next to each desk will be a side table for the employees personal water bottle this to separate the computer desk from the water bottle
• The calm space with the reading area and the hamoock area will be constructed
• the active space with the swiss balls, yogamats, and pull ups and stretch bars bfrom wood will be constructed
• The rebounders will be set up and the infinity line and the parcours of the cones with teh football will be set up
• After all set up the employees will do a mini try out of circuit nr. 2 Indoor movement

Day 2 - Time Management Techniques:

Workshops and training sessions focused on effective time management and productivity strategies.

• Explanation of the fusion of the used time management techniques: 2 minute rule- Atomic habbits, ABC, 1-3-5, Pomedoro, deep work, do-it-now, goal setting
• Journal start of the 5year-2 year-1year-6 months-3 months-2 months-1 month-3 weeks-2 weeks-1 week-1 day goals
• Set A1 Highset priority goal of the day
• Set 3B medium priority goals
• Set 5C low priority goals
• Create awritten list with day goals
• Practise deep work session with the 1A goal

Day 3 - Movements - Self management daily 10 Circuits:

Implementation of physical activities and self-care practices to encourage well-being and work-life balance.

• Explanation of the what, why, how of the 10 daily cirucits consisting of 8 easy units with self choosen gradation of repeats, minutes, intensity > 2-4-8
• 1 Outdoor movement
• 2 Indoor exercises 
• 3 Funcional
• 4 Deskercises upper body
• 5. Deskercises lower body
• 6. Rotations
• 7. Yoga
• 8. Unwinding
• 9. Nutrition
• 10. Tasks

The 10 daily circuits serve as a powerful motivational tool for employees, as they provide a structured framework for tracking individual progress and accomplishments. By participating in these circuits daily, employees can accumulate units throughout the month, offering tangible evidence of their commitment to personal growth and well-being. This sense of progression and achievement instills a strong sense of self-direction and motivation, empowering employees to actively engage in their personal development and contribute to the organization's overall success. Additionally, the satisfaction derived from reaching milestones and witnessing personal growth further reinforces the positive impact of the Holistic Oasis Office program on employees' lives.

Day 4 - Nourishment:

Education on healthy eating habits and nutritional choices, including workshops on preparing nutritious meals and snacks.

• Workshops: how to prepare the lunch way ahead
• how to make a green smoothie - smoothie bowl
• how to make the brain and overal performance booster cacao or vanilla milkshake 
• how to make a salad lunch that tastes great
• how to make herbal tea

Day 5 - Mental Wellbeing:

Activities and workshops centered on mindfulness, stress reduction, and mental health awareness.

• deep breathing technique that releases stress instantly
• body scan how to become aware 
• posture and alignment how to check up on these at certain ques
• PMR progressive muscle relaxation how easily to detect and release muscle tension

Day 6 - Personal Development:

Promotion of personal growth and skill enhancement through workshops, training, and goal-setting exercises.

Journalling:

• 1. Gratitude.
• 2. Goals
• 3. Wealth personal
• 4. Personal skills
• 5. Corporate related skills.
• 6. Creative writing. Calligraphy.
• 7. Watch personal development video´s and make notes
• 8. Watch video´s about nature connection and make notes

All 4 minutes scheduled daily. nr. 1 in circuit 3 and the other journals are kept in the undwinding hour total of daily 8 x 4 minutes 0 32 minutes daily. These are tiny habits however count up. Not only in minutes also hugely in self esteem. 

Day 7 - Corporate Culture:

Explaining holistic company culture and teamwork. Subjects will be.

With CEO private masterminds: 

• leadership models
• strategy
• trust based 
• Semco style video watching and discussing this with NiWa
• attire
• 4 day work week

With the employees:

• flexible meeting styles; walking meeting, standing meeting, hammock meeting, beach or nature walk meeting
• attire whcih ideas t¡do the employees have
• slide ¨fashion show¨to give new ideas of what is possible for office wear

Day 8 - Connection:

Focus on ensuring the successful integration of Holistic Oasis Office elements into daily work routines, fostering long-term employee well-being and organizational success.

• together we reflect on the week and everyone gives her his reflective opinion
• family gathering and potluck. the families are invited and bring raw food dishes from the recipe data base provided by NiWa and there will be music a plalist made ahead by the  2 favorites songs music pieces of each employee.