Office Analysis Checklist:

Key Factors to Evaluate Your Workspace

To ensure a comprehensive evaluation of your office environment, consider the following factors as part of your office analysis:

 

1. Layout:

Assess the physical arrangement of workspaces, common areas, and meeting rooms.

Space utilization: Assess how efficiently the office space is used.

Layout shapes flow. A smart arrangement balances open collaboration with focused zones, optimizes movement, and uses space intentionally—so every corner serves purpose, comfort, and connection. 

2. Ergonomics:

Evaluate the comfort and safety of chairs, desks, and other office furniture.

Ergonomics is care in design. Supportive chairs, adjustable desks, and properly aligned workstations prevent strain, boost comfort, and promote long-term health—so you can work well, without wear. 

3. Lighting:

Examine the availability of natural light and the quality of artificial lighting.

Natural light is ideal—it supports circadian rhythms, mood, and focus. Traditional TL (fluorescent) lighting can cause eye strain, fatigue, and a cold, harsh atmosphere.  

When natural light isn’t available, warm-toned, full-spectrum LEDs with high CRI (Color Rendering Index) are best—they mimic daylight, reduce glare, and create a calm, balanced ambiance. 🌞💡

4. Temperature:

Consider the overall climate control and comfort within the office.

Comfort lives in balance. A well-regulated temperature—neither too hot nor too cold—supports focus, energy, and well-being. Stability here keeps bodies at ease and minds sharp. 🌡️🌀

5. Noise Levels:

Assess the ambient noise and potential distractions in the workspace.

Calm minds need calm sounds. Assess background noise and distractions—balanced acoustics, quiet zones, and sound-absorbing materials help maintain focus, reduce stress, and support clear thinking. 

6. Air Quality:

Analyze indoor air quality for health and productivity.

Evaluate the ventilation, humidity, and overall air quality.

Fresh air is in most cases preferred. Fresh air boosts oxygen flow, sharpens focus, and regulates mood naturally—while air conditioning can dry the air, circulate allergens, and dull energy. Real ventilation connects us to the outdoors, supports immunity, and keeps minds alert. 

7. Cleanliness:

Examine the overall cleanliness and hygiene of the office environment. Are there cleaning systems. 

Cleanliness is care made visible. A well-maintained office with clear cleaning systems reduces germs, boosts well-being, and creates a respectful, focused atmosphere for everyone.

8. Aesthetics: 

Review the visual appeal and overall ambiance of the workspace.

Aesthetics shape energy. A visually harmonious workspace—balanced colors, natural materials, intentional design—enhances mood, focus, and creativity. It’s not just pretty; it’s purposeful. 

9. Technology:

Assess the availability and functionality of technological resources, such as Wi-Fi, printers, and video conferencing capabilities.

Tech should empower, not interrupt. Assess Wi-Fi reliability, device accessibility, and seamless video/audio tools—smooth tech enables focus, collaboration, and effortless flow in modern work. 

10. Privacy:

Evaluate the availability of private spaces for focused work or sensitive conversations.

Privacy fuels focus and trust. Quiet nooks, soundproof pods, or dedicated rooms allow deep work and confidential talks—essential for concentration, comfort, and psychological safety. 

11. Storage:

Examine the storage options and organization of office supplies, files, and personal belongings.

Smart storage = clear mind. Well-organized spaces for supplies, files, and personal items reduce clutter, save time, and support a calm, efficient workspace. Function meets flow. 

12. Accessibility:

Consider the ease of access for employees with disabilities or special needs.

True inclusivity starts with access. Ramps, wide doorways, adjustable desks, and intuitive design ensure everyone—regardless of ability—can move, work, and thrive with dignity. 

13. Flow:

Are there area´s that can benefit by placing items in other places and promote a better flow.

Flow shapes function. Thoughtful placement of furniture, tools, and pathways reduces friction, saves energy, and creates a workspace that guides movement naturally—smooth, intuitive, and stress-free. 🔄

14. CEO Positioning:

Ensure that the main desk or work area is placed in a commanding position, with a clear view of the entryway and a solid wall behind for support

The commanding position—known in feng shui as *Po Xian*—places the desk facing the door with a solid wall behind, creating a sense of safety, control, and focus. It minimizes distractions and supports confidence, decision-making, and calm authority.

15. Dead Angles

Minimize the presence of dead angles or sharp corners that can create negative energy by introducing plants, crystals, or curved objects to soften their impact.

16. Five Elements:

Incorporate the five Feng Shui elements (wood, fire, earth, metal, and water) to balance the space and promote positive energy flowDead angles and sharp corners can create tension—literally and energetically. Soften them with plants, rounded furniture, or crystals to guide energy flow, reduce stress, and bring balance to the space.

It’s all about flow and feeling. Sharp lines rush energy; soft shapes welcome it. A plant here, a curve there, and suddenly the space breathes easier. You feel it before you see it. 

17. Clutter-Free:

Clutter clouds focus. A clean, organized workspace clears mental fog, reduces stress, and invites fresh energy—making room for clarity, creativity, and calm. Less stuff, more flow. .

18. Lighting and Air Quality:

Optimize natural light sources and air circulation to foster a healthy and vibrant atmosphere.

19. Color Psychology:

Use colors intentionally to evoke specific emotions and energy, such as blue for calmness, green for growth, red for good luck, energy and prosperity.

Color shapes mood. Blue soothes, green inspires growth, red ignites energy and luck. Use them mindfully to create spaces that calm, motivate, or uplift—on purpose, not by accident.

20. Entryway and Reception:

Create an inviting entryway and reception area that attracts positive energy and leaves a lasting impression on clients and visitors.

First impressions flow from the entrance. A warm, welcoming entryway—clean, bright, and thoughtfully styled—sets the tone: calm, confident, and open. It’s where energy enters—make it count. 

21. Artwork and Imagery:

Select artwork and imagery that inspires creativity, motivation, and success, and avoid pieces that may evoke negative emotions.

22. Plant Life:

Plants breathe life into workspaces—cleaning the air, easing stress, and boosting vitality. They’re not just decor; they’re living allies in well-being and focus.  

By weaving in Feng Shui wisdom—from light to layout, flow to flora—we don’t just design offices.  

We design environments where people and purpose thrive. 🌿

23.  Security:

Security ensures safety and trust. From secure entry systems to data protection, it safeguards people, privacy, and assets—creating a workplace where everyone can focus, worry-free. 

 

This list can serve as a starting point for your office analysis, helping you identify key areas to focus on for improvement.

Absolutely—this list is your compass, not the final map. Use it to tune in, observe, and elevate.

 

Every detail matters, because great spaces aren’t just built—they’re felt.

 

Analyst & Stylist: Mrs. Nicole Waasdorp - NiWa 🌿✨